Thank you for your suggestions and tips. They were really helpful. The session took place last week so I'd like to share my experience
You have to know that it was the first sprint planning session for this project team. In this particular case, we have had a couple of months of preparation time when team members interacted with each other in different activities. This session thou was the first when we worked as a whole team. I believe that at the beginning it's especially important people are clear regarding expectations, agree on ground rules, and have common understanding of the process. On one hand, not to much information, on the other, enough for the team to feel comfortable.
I asked our BA (proxy PO) to support me during the session and we shared responsibilities in terms of screen sharing and guiding the team through the user stories.
The day before the session I send a short preparation email to the team about expectations of the session. I also included links to all materials the team might find useful.
Last but not least, the first 40 minutes of the sprint planning session were spent to explain session expectations in more detail, answer questions, and discuss how we would work during the session (including planitpoker.com and a short warm up exercise).
Knowing all above the team could focus on substantive discussion and planning.
A few people I spoke to after the session shared a very positive feedback and I hope to get more comments during our first retrospective.
Tools we used:
- video communication tool so we could see each other as well as share the screen
- chat for a quick 1-to-1 conversations and when someone wanted to share a link on a group chat
- planITpoker.com for story point estimation
- Jira (which crashed in the beginning of the session so we had to use spreadsheet instead to log sub-tasks , all sub-tasks where transitioned to Jira once it was up again)
One thing that I noticed while preparing to the session was different understanding of Scrum among team members. I was really happy I spent time in advance talking to people about their previous experience with agile and scrum ceremonies. It really helped me to identify knowledge gaps and prepare individuals to a different approach than they were used to